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Administrative Specialist (Production Specialist)

Organization: Brooklyn College (CUNY)
Date Posted: 8/22/2019
City: Brooklyn
Location: New York
Country: United States
Primary Category: All UFVA Job Listings

Description & Details

Job Title:                        Administrative Specialist (Production Specialist)
Job ID:                            21031
Location:                        Brooklyn College
Full/Part Time:                Full-Time
Regular/Temporary:       Regular


The Barry R. Feirstein Graduate School of Cinema, which welcomed an inaugural class of 69 students at Steiner Studios in Fall 2015, is the first public film school in New York.  Now in its third year with 240 students, Feirstein is dedicated to cultivating new and emerging voices in cinema. Housed in a 70,000 sq. ft. state-of the-art facility on the Steiner Studios lot, the school offers a 3-year specialized education in 8 disciplines leading to an M.F.A: Producing, Directing, Screenwriting, Cinematography, Post-Production, and Digital Animation and Visual Effects. Media Scoring and Sonic Arts; and a 2-year M.A. in Screen Studies.

The Feirstein Graduate School of Cinema invites applications for a newly created position as Administrative Specialist (Production Specialist) who will be responsible for key management, scheduling and production activities for student filming on campus.  The Production Specialist works closely with the Technology & Resources (Academic Center) Manager, and reports directly to the Department Chair. The incumbent also works closely with the Office of Environmental Health & Safety.

The Administrative Specialist (Production Specialist) performs the following duties:

  • Manage Feirstein production activities, including but not limited to preparation, scheduling and related budgets. Work with faculty and student producers, and the Academic Center Manager (Technology & Resources Manager) as needed to manage logistics.  Ensure that production safety protocols meet industry standards and are enforced for all activities
  • Administer policies and procedures to ensure production safety and risk management, as well as compliance with College and CUNY requirements. Coordinate and conduct training for faculty and staff as needed. Make recommendations to the Chairperson, Office of Environmental Health & Safety and Risk Management as necessary
  • Review student scripts for possible infractions of local filming rules and regulations from the Mayor’s Office of Media and Entertainment (MOME). Oversee necessary permits with city agencies including NYPD and FDNY
  • Oversee the approval of release forms, permits, and insurance coverage for productions at Feirstein in collaboration with Brooklyn College and the City University of New York. Coordinate insurance coverage for Feirstein equipment
  • Advise Feirstein faculty and staff on securing locations and talent for productions. Serve as a resource for various production and post-production issues
  • Develop and maintain instruction manual to ensure Feirstein filming rules and regulations meet industry safety standards
  • Coordinate institutional productions funded by MOME or other agencies to promote diversity in entertainment industry
  • Serve as the school liaison to IATSE, Director’s Guild of America and Producers Guild of America and their training programs, career development programs and other training workshops
  • Supervise professional and part-time staff
  • Maintain safety and risk management records, including trainings and incidents. Draft compliance-related reports


  • Bachelor's Degree and four years' relevant experience required.


  • Master's degree in film, media or other related disciplines preferred but not required
  • Strong management and organizational skills essential
  • Experience in a professional capacity in the film and/or TV industries, especially with work experience as a Line Producer, UPM or First AD.
  • Ability to problem-solve in a fast-paced and energetic environment essential
  • Ability to maintain organized records and track information in a systematic manner is essential
  • Excellent interpersonal, computer and writing skills


  • Provides administrative and program support to an administrative or academic department. 
  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
  • Works with appropriate offices related to personnel recruitment, expediting search activities
  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.
  • Supervises and trains support staff and student workers. 
  • Manages budget and coordinates purchasing, accounting, and payroll.  
  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
  • Performs related duties as assigned.


Higher Education Assistant





CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


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Please submit your application online by clicking on “Apply Now” below. In order to be considered, applicants must upload a cover letter (referenced Job ID# 21031), current resume, and contact information (name, phone number, and email address) for three references in doc or pdf format.


September 14, 2019


CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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